Are My Workers’ Compensation Medical Records Made Available to the Parties in My Case?

medical record
Today, there are a number of laws that protect our medical records. Care providers and insurance companies are not permitted to share information about patients without permission, and stiff penalties exist for those who do so. However, many parties need to access your workers' compensation medical records during your case. When an injured or ill employee pursues a workers’ compensation claim, there are different rules. These cases are based on the assertion that an employee suffered because of a work-related situation, so it is necessary to show medical evidence that supports that claim. Workers' compensation access to medical records is different from normal access to medical records. To that end, medical records typically must be shared with the parties involved, including the employer and insurance company. Every situation is unique, so there are specific guidelines that govern what information must be shared and how it should be disseminated.

Why Does My Employer Want to Read My Workers' Compensation Medical Records?

Employers and their insurers want to know that an illness or injury was, in fact, suffered. This means they want to see two main pieces of information:
  • Medical treatment was obtained and necessary. If an employee did not seek treatment for the injury he or she claims to have suffered, it can be difficult to pursue a workers’ compensation claim. If he or she did, medical records will show that a qualified provider administered necessary care.
  •  The documented injuries match the incident report. Medical records documenting injuries can corroborate an employee's claim as to how the workplace accident occurred. For example, if an employee claims that repetitive use of machinery has damaged his elbow, his medical records can show the nature of the elbow injury, the specific diagnosis, and the type of treatment prescribed or stated as necessary in the future.
To get access to this information, your employer will need your workers' compensation medical records.

Do I Have to Sign the Waiver to Allow Workers' Compensation Access to Medical Records?

Iowa workers’ compensation law requires injured employees to provide access to medical records to prove the claim by signing a waiver that allows providers to share personal information. Unfortunately, this may include information the employee may consider personal or even embarrassing. Additionally, workers' compensation medical records are typically required in cases involving the death of an employee, and an authorized representative of the deceased may be asked to sign a waiver. An insurance company representative may attempt to get an employee to sign a waiver allowing unlimited access to all records, including past records and records not related to the work injury. While the insurer is entitled to obtain information to gain a comprehensive view of any earlier injuries or pre-existing conditions, there can be limits. An experienced workers’ compensation attorney can help injured workers understand their rights and work to protect privacy as much as possible. It is also important to note that both sides have an equal duty to provide records. If requested, the employer and insurance company must also provide the employee with copies of the medical records they receive. Both sides are entitled to have all the same information.

Who Is Allowed to Share My Workers' Compensation Medical Records?

Employers and insurance companies have the right to seek information from any provider who treated a worker relevant to the work injury. This can include your family doctor, hospital staff, psychiatrists or psychologists, rehabilitation therapists, and any specialists. Once an employer or insurance company has your medical information, they are obligated to protect your privacy as much as possible. Outside use for your workers’ compensation claim, your medical information is confidential. Although it may be uncomfortable, you'll need to provide personal information to properly settle a workers' compensation claim. Fortunately, the experienced attorneys at the Pothitakis Law Firm can help you protect your privacy as much as possible and offer guidance in these difficult situations. Learn more about Iowa workers’ compensation and how our legal team may be able to help by downloading a free copy of our book, 7 Things You Must Know if You Get Hurt at Work.

Related Articles

Photo of Niko Pothitakis
For the past 15 years Mr. Pothitakis has focused his practice on Workers Compensation and Personal Injury Cases. The firm has two locations, one being in Burlington, Iowa and the other in Keokuk, Iowa. Mr. Pothitakis works with many area unions and employee organizations to provide advice, assistance, and guidance as it relates to employment issues. Mr. Pothitakis provides free consultations to those with legal questions in the firm's areas of practice. In this initial meeting or conference potential clients are provided advice on their need for assistance and how they need to proceed.